Task1:Write an essay of at least 500 words discussing the Safe Harbor provisions under HIPAA.
Do not copy without providing proper attribution. This paper will be evaluated through SafeAssign.
Write in essay format not in outline, bulleted, numbered or other list format.
Use the five paragraph format. Each paragraph must have at least five sentences. Include 3 quotes with quotation marks and cited in-line and in a list of references. Include an interesting meaninful title.
Include at least one quote from each of 3 different articles, place the words you copied (do not alter or paraphrase the words) in quotation marks and cite in-line (as all work copied from another should be handled). The quotes should be full sentences (no more, less) and should be incorporated in your discussion (they do not replace your discussion) to illustrate or emphasize your ideas.Cite your sources in a clickable reference list at the end. Do not copy without providing proper attribution (quotation marks and in-line citations).
Task2:provide replies to below student posts each in 150 words and include one reference.
venkata-The organizations need to maintain documents of employee data, customer data, documents regarding the products, legal records. Record management is a process to store all the necessary data that will be useful in the future. The primary concern for the data is secure, and the firms need to avoid the risks by facing the challenges. Record management also has few risks and security concerns that need to be addressed (Chorley, 2017).
The first challenge is to maintain proper data accessibility. An organization will contain many levels, and the data flow must be proper throughout the firm. All the employees must access the data based on their authorization levels without any interruption. Finding the required document from vast datasets is the biggest challenge for the organizations. The easy accessibility for the records is more possible in the digital record management process rather than in the paperwork. The other solution to avoid this problem is to maintaining the keyword search option for the employees to access the digital records easily. Storing the history of the last accessed data will also help the firms to access the files that are frequently used.
In the record management life cycle, usually, companies have audits every year to measure their performance, and this audit done by third vendors who are well versed in auditing. During the moment, they may ask any records related to compliance with regulatory guidelines. To support their compliance activities, companies need to retrieve all the records from the archival. To maintain the log checkpoint, which is accessing the records, it’s crucial very tough to maintain the records log for audit and compliance (Chorley, 2017).
The other challenge in records maintenance is data disposition, and it needs to carefully monitor the life cycle of records to meet the compliance as per policy guidelines of the company. When policies are designing, every company design a specific policy for the self-life cycle of record once if the record crosses its period, then the records can be obsoleted or destroyed. Timely disposal also helps in saving space (Chorley,
monica-What are the 3 biggest challenges in records management? Justify your choices.
Records management is necessary for classifying, storing, and making the records secure from any internal as well as external threat. Records management is necessary due to many reasons including the regulation and control over the preserved records, storing and preserving the organization’s memory in many businesses for future use, enhancing the efficiency as well as productivity of the organizations, and meeting the standards and laws governing the records management (Kempner, 2014).
There are following three major challenges that are faced by the organizations while managing the records (Burke, 2016);
The first major challenge is to make the records easily accessible in order to ensure data availability. The records should be digitized properly in order to be accessible through different digital devices such as mobile and computers. The records have the ability to facilitate various searches related to the database. Moreover, the records should also give a familiar and simple user interface to make it easily usable for a specific person.
The second major challenge is to make sure that compliance with retention schedules as the retention schedule possessed by the organizations depends upon the type of records. There are various agencies in the United States that govern and regulate the retention schedule. Therefore, organizations should maintain strict policies related to records management.
The third major challenge is related to audits. It is not an easy task to maintain the records and prepare the data and information for auditing purposes. It also involves the effective management of the retention schedule according to the regulatory authorities’ policies and standards. For this purpose, organizations have to monitor events and activities associated with data management and records retention. For example, the login, log out, and other authorization and authentication activities should be closely monitored. The audit reports should also be prepared carefully as all the modifications and actions should be clearly mentioned.